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Operations Software

The app your team opens every morning.

Bespoke web apps built around how your operation actually runs, not how generic SaaS thinks it should.

Built on your stack. In production in weeks.

Book a Scope Call See it in action

The difference

Stop adapting your business to your software.

Off-the-shelf SaaS gives you 50% of the features you don’t need and is missing the 20% you do. Operations software is the opposite: every screen maps to a real moment in your team’s day.

AirtableGoogle SheetsHubSpotSlackGmail Your Process
StripeXeroSupabaseSAPOdoo Your Stack
ReactFastAPI A Real App
Your Operations Tool
Generic SaaS

Forces your team into someone else’s workflow

Mismatched featuresHalf you don’t need. The one you need isn’t there.

Workarounds everywhereSpreadsheets fill the gaps. Tribal knowledge bridges them.

Tab-toggling taxThree tools open. Copy-paste in between.

Paying for what you don’t useHalf the features you’ll never touch. All on your invoice.

Per-seat pricingPay more to grow into less of a fit.

Your team adapts to the software.

Costanera-built

One app, shaped like your process

Every screen earns its placeIf a button isn’t a real action, it isn’t there.

Sits on your stackAirtable, Sheets, Stripe, your ERP. We integrate, not replace.

Multi-stakeholderStudio, field team, clients. Each with the view they need.

Pay for what you actually needScoped to the work that matters, and priced on that scope alone.

Flat pricingFixed build cost. No per-seat fees as the team grows.

The software fits the team.

Case study

Replacing four tools with
one bespoke app.

Empire Green is a fashion photography production studio handling thousands of apparel and accessory shots per collection. The studio team, the shipments crew, and the clients all needed different things. None of it fit any SaaS on the market.

We built a custom web app that mirrors their production process end-to-end: collection sync from Sheets, product tracking through wardrobe → shooting → post-prod → completed, inbound and outbound shipments check-in, and password-gated client review. The app runs every workflow, integrated with Sheets for shot planning and Airtable for production data, and adds the control, audit trails, and client-facing portal that off-the-shelf tools couldn’t deliver.

Integrates withAirtableGoogle SheetsBox

Built withReactFastAPITailwindViteshadcn/ui

Live in productionClick the sidebar to switch views

Empire Green · OperationsJan 12, 2026

CollectionsJan 12, 2026

Total
12
Attention
3
In Review
4
Synced Today
5

Search collections, clientsStatusAllSyncAll

CollectionClientSeasonStatusSyncLast syncSKUs
Northstar · FA26 CatalogNorthstar OutdoorFA26ActiveSynced2h265
Riverbed · FA26 LookbookRiverbed Co.FA26ActiveSyncedChanges4d348
Pinecrest · FA26 StudioPinecrest MillsFA26NewSynced9d412
Wildcrest · SS27 ResortWildcrestSS27Draft··142

Engineered for the edges

Diff preview before commit
Apps Script validation on cell edit
Protected fields survive re-sync
Mobile camera straight to Box
Password-gated client URLs
Audit log on every action

Results

One app, every workflow.

4 → 1
workflows consolidated into one bespoke app
Mobile
shipment check-in, photos straight to Box
Self-serve
client review portals · password-gated, per collection
0
migrations · Sheets and Airtable stay in place
“The most impressive thing about Costanera is their ability to understand a very niche business workflow they don’t have experience in and engineer a process that is more efficient than what I, as a business owner, have been doing for years. I wouldn’t hesitate to work with Costanera again.”
Ben PigaoPartner, Empire Green Creative
Empire Green Creative

Our approach

Spine first. Modules second.

We watch the team work, build on the tools they already use, and ship a working app in week 2. Modules every week or two after that.

  1. 01

    Map the operation

    We watch the team work. Read their current tools: the interfaces, the spreadsheets, the chat threads. The product spec falls out of the real process, not a workshop.

    Watch first, write later

  2. 02

    Pick the stack you already use

    Postgres, Supabase, or Airtable for the data spine, whichever fits. React + Tailwind for the UI. Your existing tools for everything else. We integrate, not replace.

    0 data migrations

  3. 03

    Ship the spine in week 2

    Auth, core data model, and the most painful workflow first. End of week 2, real people are using it.

    Real users in week 2

  4. 04

    Ship a module a week

    Each module is a real workflow end-to-end. Mobile capture this week. Approvals next week. Always behind a flag, always reversible.

    Behind a flag · Reversible

Capabilities

What every ops app needs to do.

A consistent toolkit underneath, whether the app sits on Airtable, Supabase, or your own Postgres.

Multi-role views

Internal team, field crew, and external clients each see what they need. Same data layer, different surfaces, different permissions.

Works for: any operation with 2+ distinct user roles. Internal team, field crew, external clients, partners.

Mobile capture

Phone-first interfaces for the field. Camera input straight to Box, Drive, or S3. Touch-optimized actions. Works on a job site, not just a desk.

Works for: inspections, deliveries, audits, site visits. Any data captured outside an office.

Bidirectional sync with audit trail

Reads from and writes to the tools you already use. Every sync attributed, every change logged. The existing data layer stays untouched.

Works for: when the team can’t migrate but the data needs structure. Existing tools stay, the app gives them control.

Auth and external portals

JWT login for the team, role-based permissions. Password-gated public URLs for clients. Magic links for one-off shares. Every action attributed.

Works for: any operation with both internal users and external visibility. Clients, partners, contractors, public access.

Workflow automation

Status changes trigger the next step. Approvals route, notifications fire, deadlines escalate. The app moves work along while the team sleeps.

Works for: any workflow with stages, approvals, or time-based escalations. Onboarding, fulfilment, support routing, compliance.

Reporting and exports

Custom views per role. CSV, PDF, and scheduled exports. Shareable links to filtered datasets. The leadership-facing surface of every operation.

Works for: leadership dashboards, customer-facing reports, compliance exports, finance hand-offs.

Same toolkit underneath. Different shape every time. Every capability above is configured to your team’s workflow, your data, your edge cases.

More operations software we have shipped

Two more from the same playbook.

Different industries, different stacks, different processes. The pattern underneath is the same: sit on the tools they already use, build the surfaces they need.

Pick an example2 apps

Context

A German engineering consultancy runs the full lifecycle of state-funded energy efficiency projects: from first consultation through subsidy filing, document signing, and final invoicing in Lexware. Every project moves through 21 sequential stages, each one triggering its own emails, documents, NextCloud folders, and reminders. We built the operations layer that runs the whole thing.

Sources
Airtable · NextCloud · Lexware · Make
Stack
React extensions + FastAPI
Scale
64 projects · 21 stages · 90 automations

What it does

  • Moves projects through 21 sequential stages automatically
  • Auto-generates proposals, declarations, signed documents
  • Bi-directional Lexware sync: invoices, quotes, payroll
  • Ingests inbound emails, auto-links them to the right project

Project pipelineActive subsidy projects · this quarterLive

Total active64across 21 stages
↑ 12% vs Q3

This quarter · automated outputs

147docs signed
64NextCloud folders
218Lexware syncs

Distribution across 21 stages

  • Intake12
  • Subsidy filed18
  • In execution22
  • Invoicing12
BEG-127 · Heat pump retrofitSingle-family · Stage 8/21
Subsidy filed
BEG-128 · Solar PV installCommercial · Stage 14/21
In execution
BEG-129 · Window replacementSingle-family · Stage 2/21
Intake

Automations today24Lexware invoice synced · BEG-127 · €4,250NextCloud folder built · BEG-128+22 more triggered

Is this right for you?

Three conditions for success.

Operations software is high-leverage when the process is real. We turn down projects that don’t fit.

  1. 1

    A real, repeatable process

    Not exploratory work. Your team runs the same shape of operation every week (onboarding, fulfilment, review cycles), just with different inputs.

  2. 2

    Existing data and tools

    You’re already on a stack that works. We integrate with what you have, we don’t green-field everything.

  3. 3

    Team that’ll actually use it

    The owner sponsors it; the team helps shape it. The fastest projects are the ones where the operator is in the room every Friday.

Tick all three?

30-minute scope call. We map your operation and tell you what we’d ship in week 1.

Book a Scope Call

Need this to talk to other tools or run on a schedule? See Process Automations .

The right tool
for the way you run.

A scope call costs you 30 minutes. By the end you’ll know exactly what we’d build, in what order, and on what timeline.

Book a Scope Call

Reply within 24 hours · No sales pitch

2 wks
Spine in production
Fixed
Build cost
0
Per-seat fees

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